VA is making it easier to keep track of your community administered vaccinations. Veterans who receive immunizations through an in-network community provider or retail pharmacy no longer need to provide VA documentation to ensure these vaccinations are entered in their patient record.

VA recently implemented an improved Community Administration of Vaccine Encounters (CAVE) process, which automatically records immunizations into your medical record. The November 2021 CAVE update expands the process to include flu, COVID-19 and other authorized immunizations administered by community providers.

If you are given an immunization in an emergency department or urgent care setting, you will still need to provide a copy of the immunization record to your VA provider.

Seamless process improves Veterans’ Continuity of Care

CAVE is seamless for you because immunizations given by providers in the community – billed to and paid for by VA – will be automatically added to your VA health record.

The CAVE process is also seamless for in-network community providers and retail pharmacies because it does not change the claims submission process or required data.

Increases Veterans’ safety

CAVE enhances your safety. By automatically recording community-administered vaccines, we reduce the chance you will receive a duplicate vaccination.

Through the CAVE process, the vaccine’s name, manufacturer and date the vaccine was administered will automatically be recorded in your VA medical record.

Community administered immunizations are added to your VA medical record 30 business days after they are administered, or when the claim is received, whichever is longer. COVID-19 vaccinations will be added 10 business days after they are administered or when the claim is received, whichever is longer.

Here’s more information:

By Will Ackerman is a communications strategist with the VA Office of Community Care

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Published on Dec. 13, 2021

Estimated reading time is 1.5 min.

Views to date: 2,349


  1. George Fehlker January 3, 2022 at 1:04 pm

    i hate this new system.
    i got lost trying to locate my vaccine records.Please advise

  2. George D December 17, 2021 at 5:17 pm

    More sharing of our PHI, whether we want it or not.

  3. James Keith December 17, 2021 at 9:47 am

    I have had 2 shots of phizer from Walgreens and the phizer booster from CVS.
    Do you have a record of that?

  4. Agustin Atherley December 16, 2021 at 7:10 pm

    If I received my COVID and Flu shot from a Sam’s Club Pharmacy, will it be recorded also?

  5. Russell Smith December 16, 2021 at 7:02 pm

    I have had both Moderna Covid-19 shots as well as the booster.

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