One of the most common concerns we hear from prospective employees is related to the application timeline.

Here’s a little guide to help you understand the application process and some of the more common sticking points that our recruiters come across as they look at applicants.

Step One: The job listing

You’ll find open VA jobs on USAJobs, so head there first.

When you find a job you’re interested in, read the entire announcement to make sure you’re eligible and meet the qualifications listed. Your application will need to show how you meet the required qualifications.

However, if you’re not considered eligible for the job, those qualifications won’t matter. Carefully read the “This job is open to” section, as well as the “Clarification from the agency” and the “Who may apply” sections. If everything looks good, move on to the “Qualifications” section to see if you meet those criteria.

Step Two: The application

Starting your application on USAJobs may be the easiest part of the whole process: just click “Apply.”

From there, the site will walk you through a five-step process where you’ll attach a resume and any required documents.

Referring back to Step One, make sure you include any and all supporting documents requested in the job announcement so your application isn’t deemed ineligible and rejected.

When your application is ready on USAJobs, you’ll be directed to the VA application system. Here, you’ll submit your application, as well as any other information we need. You may be asked to provide more personal information, more documentation, or answer questions about your eligibility.

It may take you longer to apply to some jobs than others because some require more information.

Step Three: Receive, review, refer

Your application has been received and is now in VA’s hands.

Keep in mind, though, that the hiring team won’t look at your application until the job announcement closes to ensure that all applicants are treated fairly. In short, don’t expect to hear anything until after the closing date listed in the job announcement.

Generally, though, you will hear from the hiring team about 15-30 days after the announcement closes. If you have not heard anything, you should contact the hiring office listed in the announcement to inquire about the status of your application.

Once the job announcement closes, your application enters the review stage. At this point, the hiring team will examine your application to make sure you’re eligible and meet the job qualifications. Qualified applicants will be classified either as “minimally qualified” or “highest qualified.”

“We do know that government jobs are coveted jobs,” explained Kendra Wilson-Hudson, a physician recruitment consultant with the VA National Recruitment Service. “There are a lot of people who are applying to get in. We want to make sure that we’re taking our time in reviewing those jobs and giving them the attention that they need so that we bring in the best talent to take care of our Veterans.”

Only the highest qualified applicants will be referred to the hiring manager. If your application is among those presented to the hiring manager, they will do their own review of the application and begin the next step – the interviews.

Step Four: The interviews

The hiring official will review the highest qualified applications and select applicants to interview. At this point, you will be contacted directly to schedule interviews, whether by phone or video, in-person or with a panel.

It may take some time to schedule an interview depending on the number of referred applicants. Among prime candidates, there may be more than one round of interviews.

Step Five: Selection

After our hiring managers complete all interviews, they will select a candidate (or candidates, depending on the position) and contact them to start the offer process.

If you’re not selected, you may notice that the job status has been updated to “Hiring complete” on USAJobs. If the position has not been filled, the status will change to “Job canceled.”

Step Six: The offer

If you receive and accept a tentative offer, it still may take a few weeks to months before you start. The background investigation and other security checks begin once you accept the offer, and the length of these checks depends on the security clearance level of the job.

Once the background investigation and additional security checks are done, we’ll extend a final offer and set up a start date.

The fine print

It’s important to remember that this timeline can be affected by any number of factors. The number of positions to be filled, hiring urgency and even the number of candidates can slow down or speed up the process.

Regardless, patience is key, and most concerns can be addressed by checking the status of your application or by contacting the hiring office listed in the job announcement.

Work at VA

No matter how long it takes, your new VA career will be worth the wait. Join our team and find out what it means to serve the best patients in health care: Veterans.

By VA Careers

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Published on Feb. 15, 2022

Estimated reading time is 4.4 min.

Views to date: 5,254

One Comment

  1. Prospective Candidate February 19, 2022 at 9:32 am

    “Generally, though, you will hear from the hiring team about 15-30 days after the announcement closes. If you have not heard anything, you should contact the hiring office listed in the announcement to inquire about the status of your application.”

    It has been since one position closed on December 24 and not updates. When calling and emailing the hiring office it is a voice mail and no call backs or emails back.

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